In accordance with Section 35.581 of the Texas Business and Commerce Code, AuldridgeGriffin, LLC has adopted the following policy pertaining to nonpublic personal information about current and former clients. CPAs have been and continue to be bound by professional standards of confidentiality that are even more stringent than those required by law. It is the policy of AuldridgeGriffin, LLC to protect the confidential nature of all personal information obtained from clients and former clients. Except as disclosed in this agreement, we will not intentionally disclose personal information, including Social Security numbers, to third parties without authorization.
TYPES OF NONPUBLIC PERSONAL INFORMATION WE COLLECT:
AuldridgeGriffin, LLC requires that you provide your Social Security number because it is necessary for us to use the number when preparing forms and communicating with the Internal Revenue Service and other taxing authorities. We will only use the Social Security number as means of identification with a taxing authority, or as otherwise allowed by you.
PARTIES TO WHOM WE DISCLOSE INFORMATION:
For current and former clients, AuldridgeGriffin, LLC will not disclose any nonpublic personal information obtained in the course of our practice except as required or permitted by law. Permitted disclosures include third parties who assist us in providing services to you.
PROTECTING THE CONFIDENTIALITY AND SECURITY OF CURRENT AND FORMER CLIENTS' INFORMATION:
At AuldridgeGriffin, LLC, we retain records relating to professional services that we provide so that we are better able to assist you with your professional needs and, in some cases, to comply with professional guidelines. AuldridgeGriffin, LLC protects social security numbers as it protects all of its clients' confidential information. We use commercially reasonable safeguards on our computer system to prevent unauthorized access of confidential information, including Social Security numbers. Although security cannot be guaranteed, we maintain physical, electronic, and procedural safeguards that comply with our professional standards.
ACCESS TO PERSONAL INFORMATION:
Only the accountants and staff of AuldridgeGriffin, LLC have access to the Social Security numbers in our records. All accountants and staff will hold this information in confidence and will not release it to people outside the firm, except as agreed by you or required by law.
DISPOSITION OF PERSONAL INFORMATION:
AuldridgeGriffin, LLC will dispose of its business records that contain personal information by modifying the personal information to make it unreadable or undecipherable. We may make personal information unreadable by shredding, erasing, or other means. We may also dispose of personal information by contracting with a person engaged in the business of disposing of records that contain confidential information.